Trucking Document Dispatch Services
Dispatch services are well aware that transporting goods from point A to point B is not the entire job of truck drivers. Truck drivers are faced with numerous administrative tasks and paperwork long after the trip has been completed. Strict paperwork requirements must be adhered to in order to meet safety regulations and U.S. Department of Transportation requirements. Insurance paperwork, logbooks, trip tickets, waybills, accident and incident reports are just a small part of the paperwork. Truck drivers can feel fatigued by all this paperwork. Document dispatch services can help.
Dispatch: Mandatory paperwork
Truck drivers must not only know how to operate their vehicle and follow state and federal safety regulations. Filling out paperwork is an important part of the job. Not completing or filing all mandatory documentation can lead to problems. For example, receipts for all expenses during the trip must be attached to the trip sheets. Whether you work for a carrier that reimburses you directly or you list them on your annual tax return, you must have documentation that meets Internal Revenue Service (IRS) requirements. Our document specialists can help with this.
Below is a list of other required documents that truck drivers are responsible for:
- Customs documents. This is required for truckers whose routes pass through the U.S. border with Canada or Mexico.
- Trip sheets. Every company has them, and they must be filled out correctly if you want to get paid.
- Accident/incident reports. Whether you damaged cargo or had an accident, most carriers require a detailed report for their records and to enforce DOT regulations.
Mandatory DOT Documentation
Every truck driver keeps a binder of documentation in their vehicle. Inspections can be rushed if truck drivers don’t have the required DOT documentation. At Document Dispatch, we eliminate unforeseen situations for truck drivers. Here’s what we help update:
The title documents that allow owner-operators or carrier drivers to transport freight. It must include your company name and motor carrier number.
Insurance certificate that lists your insurance company and policy numbers, as well as your insurance agent’s contact information.
Registration documents for the truck, including the VIN number, license plate, and make/model of the truck. Information about the registered owner of the truck is also required.
Annual inspection documents that confirm that the machine is in good working order and free of defects. A sticker for passing the technical inspection is not enough. Supporting documentation in official files is needed.
Lease agreements are required for owner-operators and drivers who operate a vehicle not registered to them.
International Fuel Tax Agreement (IFTA) stickers and cab cards that show annual updates, company information and expiration dates.
Electronic Logbook (ELD) instructions must be kept in your truck and shown during any highway safety inspections.
Replacement paper logs are mandatory, even for truck drivers using ELDs. DOT regulations require truck drivers to keep driver logs during the week.
Hazardous Materials Permits, both individual state and federal licensing requirements for truck drivers transporting hazardous materials.